Surplus equipment donations

Surplus equipment donations


Please note: This program runs from February 1 through November 30 each year. Organizations can reapply annually for consideration. 

Our surplus equipment warehouse has items available for donation to nonprofit organizations located in and serving communities within the Kaiser Permanente Northwest service area. Any qualified tax-exempt organization may apply for a donation.

Kaiser Permanente does not take specific requests for items. All donated items are available on a first-come, first-served basis.

Nonprofit organizations must intend to use the donated items themselves. They may not obtain surplus property from the warehouse for the purpose of selling the items.

All nonprofit organizations are required to sign a bill of sale at the time of donation and to send an acknowledgment letter to Kaiser Permanente.

How to qualify

Organizations must complete an online application form to qualify for access to our surplus donation program. 

The following due diligence documentation will be required to submit with your request:

  • The names, titles, and affiliations of the members of your organization’s board of directors
  • A copy of your organization’s W-9 form

For more information or for help completing an application, contact us at

Apply now


  • A determination of approval is made after the requested materials are submitted and reviewed by Kaiser Permanente of the Northwest. This may take up to 4 weeks.
  • Organizations are approved on an annual basis and are free to re-apply annually. The required due diligence documentation must be resubmitted for each calendar year.
  • A T&C, or terms and conditions, letter must be signed by your organization’s executive director or another authorized representative and returned to Kaiser Permanente. It must be signed by a Kaiser Permanente representative to be valid. Both the expiration date of the approval period and the number of allowed warehouse visits are included in the T&C letter.
  • A copy of the T&C letter with both signatures will be emailed to your organization, along with information on arranging a visit to the warehouse. Representative(s) from your organization will need to bring this signed letter with you when visiting our warehouse.
  • If your organization’s request is not approved, you will be notified.

Frequently asked questions about Kaiser Permanente Northwest Surplus Equipment Donations.